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Document Management Specialists
Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
Also Known As:
Business Records Manager
Certified Document Imaging Architect
Document Control Manager
Document Management Consultant
ECM Consultant (Enterprise Content Management Consultant)
Electronic Content Manager
Record Systems Analyst
Records Manager
Records and Information Management Consultant (RIM Consultant)
Records and Information Management Specialist (RIM Specialist)
Wages
Annual wages for Document Management Specialists in United States
Job Outlook
Bright
New job opportunities are very likely in the future
United States
2033 Projected Employment
522,000
11% Change From 2023
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Tasks you might complete in a day.
- Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Search electronic sources, such as databases or repositories, or manual sources for information.
- Operate data capture technology to import digitized documents into document management system.
- Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
- Prepare support documentation and training materials for end users of document management systems.
- Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
- Assist in the assessment, acquisition, or deployment of new electronic document management systems.
- Conduct needs assessments to identify document management requirements of departments or end users.
- Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
- Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
- Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
- Consult with end users regarding problems in accessing electronic content.
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
- Analyze, interpret, or disseminate system performance data.
- Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
- Write, review, or execute plans for testing new or established document management systems.
- Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
- Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
- Propose recommendations for improving content management system capabilities.
- Develop, document, or maintain standards, best practices, or system usage procedures.
- Monitor regulatory activity to maintain compliance with records and document management laws.
- Document technical functions and specifications for new or proposed content management systems.
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
Subject areas you may need to master.
- Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Physics - Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
- Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
- Telecommunications - Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
- Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
- Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
- Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
- Psychology - Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
- English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
- Foreign Language - Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
- Philosophy and Theology - Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
- Fine Arts - Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
- Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
- Sales and Marketing - Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
- Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
- Geography - Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
- Medicine and Dentistry - Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
- Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
- Sociology and Anthropology - Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
- History and Archeology - Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
- Food Production - Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
- Chemistry - Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
- Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
- Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- Therapy and Counseling - Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
- Biology - Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
- Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
Strengths you may need in this role.
- Time Management - Managing your time and the time of other people.
- Instructing - Teaching people how to do something.
- Operation and Control - Using equipment or systems.
- Mathematics - Using math to solve problems.
- Active Learning - Figuring out how to use new ideas or things.
- Critical Thinking - Thinking about the pros and cons of different ways to solve a problem.
- Monitoring - Keeping track of how well people and/or groups are doing in order to make improvements.
- Persuasion - Talking people into changing their minds or their behavior.
- Technology Design - Making equipment and technology useful for customers.
- Programming - Writing computer programs.
- Systems Analysis - Figuring out how a system should work and how changes in the future will affect it.
- Management of Personnel Resources - Selecting and managing the best workers for a job.
- Service Orientation - Looking for ways to help people.
- Social Perceptiveness - Understanding people's reactions.
- Troubleshooting - Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
- Science - Using scientific rules and strategies to solve problems.
- Coordination - Changing what is done based on other people's actions.
- Installation - Installing equipment, machines, wiring, or computer programs.
- Active Listening - Listening to others, not interrupting, and asking good questions.
- Systems Evaluation - Measuring how well a system is working and how to improve it.
- Management of Material Resources - Managing equipment and materials.
- Negotiation - Bringing people together to solve differences.
- Complex Problem Solving - Noticing a problem and figuring out the best way to solve it.
- Equipment Selection - Deciding what kind of tools and equipment are needed to do a job.
- Operations Monitoring - Watching gauges, dials, or display screens to make sure a machine is working.
- Writing - Writing things for co-workers or customers.
- Management of Financial Resources - Making spending decisions and keeping track of what is spent.
- Equipment Maintenance - Planning and doing the basic maintenance on equipment.
- Quality Control Analysis - Testing how well a product or service works.
- Judgment and Decision Making - Thinking about the pros and cons of different options and picking the best one.
- Learning Strategies - Using the best training or teaching strategies for learning new things.
- Operations Analysis - Figuring out what a product or service needs to be able to do.
- Repairing - Repairing machines or systems using the right tools.
- Reading Comprehension - Reading work-related information.
- Speaking - Talking to others.
- Control Precision - Quickly changing the controls of a machine, car, truck or boat.
- Gross Body Coordination - Moving your arms, legs, and mid-section together while your whole body is moving.
- Written Comprehension - Reading and understanding what is written.
- Oral Comprehension - Listening and understanding what people say.
- Speech Clarity - Speaking clearly.
- Deductive Reasoning - Using rules to solve problems.
- Speed of Closure - Quickly knowing what you are looking at.
- Reaction Time - Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
- Selective Attention - Paying attention to something without being distracted.
- Near Vision - Seeing details up close.
- Hearing Sensitivity - Telling the difference between sounds.
- Fluency of Ideas - Coming up with lots of ideas.
- Explosive Strength - Jumping, sprinting, or throwing something.
- Gross Body Equilibrium - Keeping your balance or staying upright.
- Far Vision - Seeing details that are far away.
- Number Facility - Adding, subtracting, multiplying, or dividing.
- Response Orientation - Quickly deciding if you should move your hand, foot, or other body part.
- Dynamic Strength - Exercising for a long time without your muscles getting tired.
- Visualization - Imagining how something will look after it is moved around or changed.
- Multilimb Coordination - Using your arms and/or legs together while sitting, standing, or lying down.
- Glare Sensitivity - Seeing something even if there is a glare or very bright light.
- Spatial Orientation - Knowing where things are around you.
- Depth Perception - Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
- Trunk Strength - Using your lower back and stomach.
- Auditory Attention - Paying attention to one sound while there are other distracting sounds.
- Oral Expression - Communicating by speaking.
- Perceptual Speed - Quickly comparing groups of letters, numbers, pictures, or other things.
- Sound Localization - Noticing the direction that a sound came from.
- Inductive Reasoning - Making general rules or coming up with answers from lots of detailed information.
- Extent Flexibility - Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
- Arm-Hand Steadiness - Keeping your arm or hand steady.
- Stamina - Exercising for a long time without getting out of breath.
- Visual Color Discrimination - Noticing the difference between colors, including shades and brightness.
- Information Ordering - Ordering or arranging things.
- Finger Dexterity - Putting together small parts with your fingers.
- Speed of Limb Movement - Quickly moving your arms and legs.
- Dynamic Flexibility - Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
- Peripheral Vision - Seeing something to your side when your are looking ahead.
- Flexibility of Closure - Seeing hidden patterns.
- Manual Dexterity - Holding or moving items with your hands.
- Wrist-Finger Speed - Making fast, simple, repeated movements of your fingers, hands, and wrists.
- Night Vision - Seeing at night or under low light.
- Speech Recognition - Recognizing spoken words.
- Originality - Creating new and original ideas.
- Mathematical Reasoning - Choosing the right type of math to solve a problem.
- Category Flexibility - Grouping things in different ways.
- Static Strength - Lifting, pushing, pulling, or carrying.
- Problem Sensitivity - Noticing when problems happen.
- Memorization - Remembering words, numbers, pictures, or steps.
- Time Sharing - Doing two or more things at the same time.
- Rate Control - Changing when and how fast you move based on how something else is moving.
- Written Expression - Communicating by writing.
Average Education Attained
Highest level of education earned by people in this career.
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Content sourced from United States Department of Labor Employment and Training Administration ("DOLETA") and the Minnesota Department of Employment & Economic Development ("DEED")