Find Your Dream Job
Human Resources Assistants, Except Payroll and Timekeeping
Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Also Known As:
Human Resources Administrative Assistant (HR Administrative Assistant)
Human Resources Assistant (HR Assistant)
Human Resources Associate (HR Associate)
Personnel Clerk
Wages
Annual wages for Human Resources Assistants, Except Payroll and Timekeeping in United States
Job Outlook
Below Average
New job opportunities are less likely in the future
United States
2033 Projected Employment
99,200
-5% Change From 2023
Explore File Clerks video
Tasks you might complete in a day.
- Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
- Inform job applicants of their acceptance or rejection of employment.
- Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
- Gather personnel records from other departments or employees.
- Process and review employment applications to evaluate qualifications or eligibility of applicants.
- Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
- Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Examine employee files to answer inquiries and provide information for personnel actions.
- Interview job applicants to obtain and verify information used to screen and evaluate them.
- Prepare badges, passes, and identification cards, and perform other security-related duties.
- Select applicants meeting specified job requirements and refer them to hiring personnel.
- Compile and prepare reports and documents pertaining to personnel activities.
- Explain company personnel policies, benefits, and procedures to employees or job applicants.
- Provide assistance in administering employee benefit programs and worker's compensation plans.
- Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
- Prepare and set up for new employee orientations.
- Arrange for in-house and external training activities.
- Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
Subject areas you may need to master.
- Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
- Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
- Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
- Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- Chemistry - Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
- Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
- Foreign Language - Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
- Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
- Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
- Biology - Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
- Sociology and Anthropology - Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
- Medicine and Dentistry - Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
- Philosophy and Theology - Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Sales and Marketing - Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
- Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
- Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
- Telecommunications - Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
- English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Fine Arts - Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
- Psychology - Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
- Geography - Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
- History and Archeology - Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
- Physics - Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
- Therapy and Counseling - Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
- Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Food Production - Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
- Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
- Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
- Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Strengths you may need in this role.
- Speaking - Talking to others.
- Management of Material Resources - Managing equipment and materials.
- Systems Evaluation - Measuring how well a system is working and how to improve it.
- Systems Analysis - Figuring out how a system should work and how changes in the future will affect it.
- Quality Control Analysis - Testing how well a product or service works.
- Repairing - Repairing machines or systems using the right tools.
- Reading Comprehension - Reading work-related information.
- Writing - Writing things for co-workers or customers.
- Monitoring - Keeping track of how well people and/or groups are doing in order to make improvements.
- Persuasion - Talking people into changing their minds or their behavior.
- Service Orientation - Looking for ways to help people.
- Operations Analysis - Figuring out what a product or service needs to be able to do.
- Equipment Selection - Deciding what kind of tools and equipment are needed to do a job.
- Installation - Installing equipment, machines, wiring, or computer programs.
- Operation and Control - Using equipment or systems.
- Critical Thinking - Thinking about the pros and cons of different ways to solve a problem.
- Active Learning - Figuring out how to use new ideas or things.
- Mathematics - Using math to solve problems.
- Equipment Maintenance - Planning and doing the basic maintenance on equipment.
- Time Management - Managing your time and the time of other people.
- Technology Design - Making equipment and technology useful for customers.
- Programming - Writing computer programs.
- Troubleshooting - Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
- Management of Financial Resources - Making spending decisions and keeping track of what is spent.
- Science - Using scientific rules and strategies to solve problems.
- Active Listening - Listening to others, not interrupting, and asking good questions.
- Learning Strategies - Using the best training or teaching strategies for learning new things.
- Social Perceptiveness - Understanding people's reactions.
- Coordination - Changing what is done based on other people's actions.
- Negotiation - Bringing people together to solve differences.
- Instructing - Teaching people how to do something.
- Complex Problem Solving - Noticing a problem and figuring out the best way to solve it.
- Operations Monitoring - Watching gauges, dials, or display screens to make sure a machine is working.
- Management of Personnel Resources - Selecting and managing the best workers for a job.
- Judgment and Decision Making - Thinking about the pros and cons of different options and picking the best one.
- Response Orientation - Quickly deciding if you should move your hand, foot, or other body part.
- Rate Control - Changing when and how fast you move based on how something else is moving.
- Information Ordering - Ordering or arranging things.
- Flexibility of Closure - Seeing hidden patterns.
- Visual Color Discrimination - Noticing the difference between colors, including shades and brightness.
- Night Vision - Seeing at night or under low light.
- Peripheral Vision - Seeing something to your side when your are looking ahead.
- Spatial Orientation - Knowing where things are around you.
- Sound Localization - Noticing the direction that a sound came from.
- Trunk Strength - Using your lower back and stomach.
- Near Vision - Seeing details up close.
- Hearing Sensitivity - Telling the difference between sounds.
- Speech Clarity - Speaking clearly.
- Written Expression - Communicating by writing.
- Inductive Reasoning - Making general rules or coming up with answers from lots of detailed information.
- Visualization - Imagining how something will look after it is moved around or changed.
- Dynamic Flexibility - Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
- Oral Expression - Communicating by speaking.
- Manual Dexterity - Holding or moving items with your hands.
- Control Precision - Quickly changing the controls of a machine, car, truck or boat.
- Time Sharing - Doing two or more things at the same time.
- Dynamic Strength - Exercising for a long time without your muscles getting tired.
- Category Flexibility - Grouping things in different ways.
- Perceptual Speed - Quickly comparing groups of letters, numbers, pictures, or other things.
- Finger Dexterity - Putting together small parts with your fingers.
- Number Facility - Adding, subtracting, multiplying, or dividing.
- Reaction Time - Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
- Wrist-Finger Speed - Making fast, simple, repeated movements of your fingers, hands, and wrists.
- Static Strength - Lifting, pushing, pulling, or carrying.
- Arm-Hand Steadiness - Keeping your arm or hand steady.
- Stamina - Exercising for a long time without getting out of breath.
- Depth Perception - Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
- Extent Flexibility - Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
- Memorization - Remembering words, numbers, pictures, or steps.
- Auditory Attention - Paying attention to one sound while there are other distracting sounds.
- Written Comprehension - Reading and understanding what is written.
- Oral Comprehension - Listening and understanding what people say.
- Problem Sensitivity - Noticing when problems happen.
- Deductive Reasoning - Using rules to solve problems.
- Far Vision - Seeing details that are far away.
- Glare Sensitivity - Seeing something even if there is a glare or very bright light.
- Speed of Closure - Quickly knowing what you are looking at.
- Gross Body Equilibrium - Keeping your balance or staying upright.
- Mathematical Reasoning - Choosing the right type of math to solve a problem.
- Multilimb Coordination - Using your arms and/or legs together while sitting, standing, or lying down.
- Originality - Creating new and original ideas.
- Speed of Limb Movement - Quickly moving your arms and legs.
- Selective Attention - Paying attention to something without being distracted.
- Explosive Strength - Jumping, sprinting, or throwing something.
- Gross Body Coordination - Moving your arms, legs, and mid-section together while your whole body is moving.
- Speech Recognition - Recognizing spoken words.
- Fluency of Ideas - Coming up with lots of ideas.
Average Education Attained
Highest level of education earned by people in this career.
Career Coaching
Need a guide to help you on your career journey or to prepare for your next interview?
You May Also Be Interested In
Human Resources Specialists
Eligibility Interviewers, Government Programs
Payroll and Timekeeping Clerks
Compensation, Benefits, and Job Analysis Specialists
First-Line Supervisors of Office and Administrative Support Workers
Compensation and Benefits Managers
Executive Secretaries and Executive Administrative Assistants
Content sourced from United States Department of Labor Employment and Training Administration ("DOLETA") and the Minnesota Department of Employment & Economic Development ("DEED")