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Legal Secretaries and Administrative Assistants
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
Also Known As:
Confidential Secretary
Legal Administrative Assistant (Legal Admin Assistant)
Legal Administrator (Legal Admin)
Legal Coordinator
Legal Management Assistant
Legal Office Support Assistant
Legal Practice Assistant
Legal Secretary
Litigation Secretary
Magistrate Assistant
Wages
Annual wages for Legal Secretaries and Administrative Assistants in United States
Job Outlook
Below Average
New job opportunities are less likely in the future
United States
2033 Projected Employment
146,300
-5% Change From 2023
Explore Secretaries, Except Legal, Medical, and Executive video
Tasks you might complete in a day.
- Make photocopies of correspondence, documents, and other printed matter.
- Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
- Make travel arrangements for attorneys.
- Attend legal meetings, such as client interviews, hearings, or depositions, and take notes.
- Review legal publications and perform database searches to identify laws and court decisions relevant to pending cases.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Schedule and make appointments.
- Receive and place telephone calls.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Assist attorneys in collecting information such as employment, medical, and other records.
- Draft and type office memos.
- Submit articles and information from searches to attorneys for review and approval for use.
- Organize and maintain law libraries, documents, and case files.
- Prepare and distribute invoices to bill clients or pay account expenses.
- Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Draft and type office memos.
Subject areas you may need to master.
- Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
- Design - Knowledge of design techniques, tools, and principles involved in production of precision technical plans, blueprints, drawings, and models.
- Mechanical - Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
- Medicine and Dentistry - Knowledge of the information and techniques needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
- Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Geography - Knowledge of principles and methods for describing the features of land, sea, and air masses, including their physical characteristics, locations, interrelationships, and distribution of plant, animal, and human life.
- Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
- Economics and Accounting - Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Chemistry - Knowledge of the chemical composition, structure, and properties of substances and of the chemical processes and transformations that they undergo. This includes uses of chemicals and their interactions, danger signs, production techniques, and disposal methods.
- Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
- Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
- Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Engineering and Technology - Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
- Psychology - Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
- Fine Arts - Knowledge of the theory and techniques required to compose, produce, and perform works of music, dance, visual arts, drama, and sculpture.
- Sales and Marketing - Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.
- Sociology and Anthropology - Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures, and their history and origins.
- History and Archeology - Knowledge of historical events and their causes, indicators, and effects on civilizations and cultures.
- Building and Construction - Knowledge of materials, methods, and the tools involved in the construction or repair of houses, buildings, or other structures such as highways and roads.
- Philosophy and Theology - Knowledge of different philosophical systems and religions. This includes their basic principles, values, ethics, ways of thinking, customs, practices, and their impact on human culture.
- Foreign Language - Knowledge of the structure and content of a foreign (non-English) language including the meaning and spelling of words, rules of composition and grammar, and pronunciation.
- Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
- Physics - Knowledge and prediction of physical principles, laws, their interrelationships, and applications to understanding fluid, material, and atmospheric dynamics, and mechanical, electrical, atomic and sub-atomic structures and processes.
- Telecommunications - Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.
- Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Biology - Knowledge of plant and animal organisms, their tissues, cells, functions, interdependencies, and interactions with each other and the environment.
- Transportation - Knowledge of principles and methods for moving people or goods by air, rail, sea, or road, including the relative costs and benefits.
- Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- Therapy and Counseling - Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
- Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
- Food Production - Knowledge of techniques and equipment for planting, growing, and harvesting food products (both plant and animal) for consumption, including storage/handling techniques.
- English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Strengths you may need in this role.
- Judgment and Decision Making - Thinking about the pros and cons of different options and picking the best one.
- Learning Strategies - Using the best training or teaching strategies for learning new things.
- Service Orientation - Looking for ways to help people.
- Coordination - Changing what is done based on other people's actions.
- Equipment Selection - Deciding what kind of tools and equipment are needed to do a job.
- Speaking - Talking to others.
- Complex Problem Solving - Noticing a problem and figuring out the best way to solve it.
- Systems Evaluation - Measuring how well a system is working and how to improve it.
- Time Management - Managing your time and the time of other people.
- Equipment Maintenance - Planning and doing the basic maintenance on equipment.
- Repairing - Repairing machines or systems using the right tools.
- Reading Comprehension - Reading work-related information.
- Programming - Writing computer programs.
- Operations Analysis - Figuring out what a product or service needs to be able to do.
- Management of Material Resources - Managing equipment and materials.
- Troubleshooting - Figuring out what is causing equipment, machines, wiring, or computer programs to not work.
- Active Listening - Listening to others, not interrupting, and asking good questions.
- Negotiation - Bringing people together to solve differences.
- Installation - Installing equipment, machines, wiring, or computer programs.
- Technology Design - Making equipment and technology useful for customers.
- Writing - Writing things for co-workers or customers.
- Operations Monitoring - Watching gauges, dials, or display screens to make sure a machine is working.
- Management of Financial Resources - Making spending decisions and keeping track of what is spent.
- Management of Personnel Resources - Selecting and managing the best workers for a job.
- Systems Analysis - Figuring out how a system should work and how changes in the future will affect it.
- Operation and Control - Using equipment or systems.
- Critical Thinking - Thinking about the pros and cons of different ways to solve a problem.
- Mathematics - Using math to solve problems.
- Social Perceptiveness - Understanding people's reactions.
- Monitoring - Keeping track of how well people and/or groups are doing in order to make improvements.
- Science - Using scientific rules and strategies to solve problems.
- Persuasion - Talking people into changing their minds or their behavior.
- Active Learning - Figuring out how to use new ideas or things.
- Instructing - Teaching people how to do something.
- Quality Control Analysis - Testing how well a product or service works.
- Fluency of Ideas - Coming up with lots of ideas.
- Perceptual Speed - Quickly comparing groups of letters, numbers, pictures, or other things.
- Written Expression - Communicating by writing.
- Speed of Closure - Quickly knowing what you are looking at.
- Control Precision - Quickly changing the controls of a machine, car, truck or boat.
- Response Orientation - Quickly deciding if you should move your hand, foot, or other body part.
- Rate Control - Changing when and how fast you move based on how something else is moving.
- Static Strength - Lifting, pushing, pulling, or carrying.
- Visual Color Discrimination - Noticing the difference between colors, including shades and brightness.
- Speech Recognition - Recognizing spoken words.
- Night Vision - Seeing at night or under low light.
- Hearing Sensitivity - Telling the difference between sounds.
- Speech Clarity - Speaking clearly.
- Auditory Attention - Paying attention to one sound while there are other distracting sounds.
- Sound Localization - Noticing the direction that a sound came from.
- Deductive Reasoning - Using rules to solve problems.
- Selective Attention - Paying attention to something without being distracted.
- Arm-Hand Steadiness - Keeping your arm or hand steady.
- Speed of Limb Movement - Quickly moving your arms and legs.
- Explosive Strength - Jumping, sprinting, or throwing something.
- Gross Body Equilibrium - Keeping your balance or staying upright.
- Dynamic Flexibility - Quickly and repeatedly bending, stretching, twisting, or reaching out with your body, arms, and/or legs.
- Far Vision - Seeing details that are far away.
- Depth Perception - Deciding which thing is closer or farther away from you, or deciding how far away it is from you.
- Flexibility of Closure - Seeing hidden patterns.
- Category Flexibility - Grouping things in different ways.
- Visualization - Imagining how something will look after it is moved around or changed.
- Spatial Orientation - Knowing where things are around you.
- Originality - Creating new and original ideas.
- Information Ordering - Ordering or arranging things.
- Problem Sensitivity - Noticing when problems happen.
- Glare Sensitivity - Seeing something even if there is a glare or very bright light.
- Extent Flexibility - Bending, stretching, twisting, or reaching with your body, arms, and/or legs.
- Peripheral Vision - Seeing something to your side when your are looking ahead.
- Oral Expression - Communicating by speaking.
- Oral Comprehension - Listening and understanding what people say.
- Written Comprehension - Reading and understanding what is written.
- Mathematical Reasoning - Choosing the right type of math to solve a problem.
- Memorization - Remembering words, numbers, pictures, or steps.
- Manual Dexterity - Holding or moving items with your hands.
- Finger Dexterity - Putting together small parts with your fingers.
- Multilimb Coordination - Using your arms and/or legs together while sitting, standing, or lying down.
- Reaction Time - Quickly moving your hand, finger, or foot based on a sound, light, picture or other command.
- Wrist-Finger Speed - Making fast, simple, repeated movements of your fingers, hands, and wrists.
- Dynamic Strength - Exercising for a long time without your muscles getting tired.
- Number Facility - Adding, subtracting, multiplying, or dividing.
- Time Sharing - Doing two or more things at the same time.
- Inductive Reasoning - Making general rules or coming up with answers from lots of detailed information.
- Stamina - Exercising for a long time without getting out of breath.
- Trunk Strength - Using your lower back and stomach.
- Gross Body Coordination - Moving your arms, legs, and mid-section together while your whole body is moving.
- Near Vision - Seeing details up close.
Average Education Attained
Highest level of education earned by people in this career.
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Content sourced from United States Department of Labor Employment and Training Administration ("DOLETA") and the Minnesota Department of Employment & Economic Development ("DEED")